Administration

 SUPREME ADMINISTRATION

This comprises of Five Members: 

  • Superior General
  • Vicar General
  • 3 Assistant Generals

Currently they are as follows after the 2015 General Chapter and they are situated in the Generalate in Lang'ata Road, 300 Metres along Mokoyeti East Road:

  • Superior General
  • Vicar General
  • Councilor in Charge of Pastoral Co-ordination and Personnel
  • Councilor in Charge of Formation and Education
  • Councilor in Charge of Projects and Properties

NB: Following Closely  is the General Financial Administrator.

SOME OF THEIR DUTIES ARE SPECIFIED AS FOLLOWS:

1. THE SUPERIOR GENERAL

His main work is to coordinate the activities of the General Council and other administrative departments

  • Cater for various aspect of the life of the Institute as well as for the well-being of each and every member of the Institute.
  • To serve as a unifying figure in the Institute by helping each member to realize the best gifts as well as overcome his weaknesses.
  • To ensure that as far as possible, every member has specific occupation for which he feels personally responsible to him and his community and his councilors.
  • To preside over the Council meetings.
  • To act as a link between the Institute and the Universal Church and other Institutes.
  • To assign, in conjunction/consultation with his council, the members of the institute.
  • To maintain closer relationship with the Holy See, sign agreements with Ordinaries and deal with civil authorities on behalf of the Institute.
  • To visit the Zones as often as possible during his term in the Office.
  • To guarantee respect for subordinate authority and for the right of individual members.
  • To write letters/exhortations of a general nature to the members in the field.
  • To foster an atmosphere of brotherhood and cooperation among all the members and with the local Church.
  • To represent the Institute in union of Superior General, Bishops and other similar meetings.
  • In collaboration with the General Financial Administrator, he is to work towards gainful financial ventures on behalf of the Institute, if need be even outside the continent.

2. THE VICAR GENERAL

To ensure continuity of the leadership in the congregation in the absence of the Superior General.

  • To closely assist the Superior General in the execution of his office.
  •  He enjoys the vicarious power when the Superior is absent.
  •  Ensure that there is efficient flow of information on the vital matters affecting the institute from the General Council to the members through Newsletter, Video Tapes and many others-
  • To act as link between the General Council and the Secretariat for Communication.
  •  Presides over the committee meetings of the members of the Secretariat for Communication.
  • He is the immediate Local Superior of the Generalate.

3. THE COUNCILOR IN CHARGE OF PASTORAL CO-ORDINATION AND PERSONNEL

  • To provide a link between the General Administration and various Dioceses our members work.
  • Provide researched data for consideration to the General Administration on the Location, Environment, Requirements and Needs and many others, of the pastoral venture/mission that the Congregation wishes to put on or is invited to undertake.
  • To maintain accurate and up to date record and information on each and every member in the field in order to facilitate objective performance, appraisal as well as facilitate appointments and transfers.
  • He has the responsibility of promoting pastoral ministry activity as well as the personnel.
  • He presides over the meeting of the pastoral coordination committee.

4. THE COUNCILOR IN CHARGE OF FORMATION AND EDUCATION

  • He is responsible for the spiritual, apostolic, intellectual formation of members.
  • He ensures the formation of members is done according to the required standard.
  • He ensures that the personnel in our formation houses are of the right quality and standard and in the right number.
  • Ensures that the environment in our formation houses is conducive enough to produce mature and practical religious for the mission.
  • He organizes annual retreats and seminar on specific themes for the members in the field.
  • He keeps accurate and up to date academic records on each member in order to ease appointments to various positions in the institute and facilitate the selection of members for further studies/training in accordance with the specific needs of the Institute.
  • In collaboration with financial administrator, he looks for the scholarships for our members designated for further studies and caters for their welfare.
  • Where possible he keeps in touch with the rectors/vice-chancellors of the universities in which our members study.
  • He presides over the meetings with the members of the formation team.

5. THE COUNCILOR IN CHARGE OF PROJECTS AND PROPERTIES

  • The overall purpose of this job is to serve the effective and efficient management of all the properties of the Institute.
  • To identify and facilitate planning areas for the development and growth of the Institute in terms of projects and programmes.
  • To provide an avenue through which financial decisions and policies can be formulated, and reviewed in the General Council.
  • He is to animate and sensitize the members in the wise administration of the property of the Institute.
  • In collaboration with the General Administration, he looks for possibilities of acquiring more properties for the Institute.
  • He is to ensure that all the available property of the Institute are well planned for and properly utilized.
  • He is to ensure that financial performance of the Institute is regularly evaluated and at least an annual report submitted to the General Council.

  THE FINANCIAL ADMINISTRATOR

  • He should administer the funds and properties of the Institute.
  • Keep an exact account of the expenditures and incomes and to render an exact account of his administration when required.
  • To coordinate the development and preparation of administrative and financial guidelines, policies and regulations in accordance with the Canon Law, Constitution and General Council policies.
  • To coordinate and receive the funds of the Institute from various sources.
  • To report and interpret to all levels of administration the financial environment of the Institute.
  • To maintain personnel records of all the Generalate Staff and to carry out normal staff management functions, including doing annual appraisals.
  • To monitor the budget regularly throughout the year in order to conform the actual income and expenditure under various budget heads with their plans.
  • To regularly evaluate the financial performance of the Institute so as to enable to see whether the objectives of the Institute are achieved, if not take corrective measures.
  • To maintain in a satisfactory condition and adequately record all the fixed assets and stores of the Institute as in-charge of properties and projects.
  • Assist the Institute’s internal as well as external auditors carry out the annual audits.

THE INSTITUTE IS ALSO RUN UNDER ZONES

In this case, the Institute is composed of 7 zones:

  • Nakuru Zone
  • Kitale Zone
  • Malindi Zone
  • Mombasa Zone
  • Nairobi Zone
  • Lodwa Zone
  • Nyeri Zone

Within these Zones the Institute have Parishes and Chaplaincies.

The Chaplaincies are;

  • Kiriri Complex:- Nairobi Arch-Diocese
  • Asumbi Complex:- Homabay Diocese
  • Kericho T.T.C:- Kericho Diocese

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